Eurail B.V.

Executive & Senior Leadership Assistant

Are you an Executive Assistant with experience of supporting a senior leadership team? Do you thrive in a diverse, international environment?  We’re looking for an Executive Assistant with excellent planning skills who can take care of many diverse tasks in an efficient way, in an environment which can be quite chaotic. You are not afraid to challenge senior colleagues, or work in an environment with changing priorities, while dealing with internal and external stakeholders. You are proactive, organised, discrete and able to prioritize and solve problems quickly and efficiently, with attention to detail.

About Us

We advocate for the positive impact travelling can have in the world. We are Eurail and we have all the stops to take our customers’ curiosity further. To be more precise: there are more than 30,000 destinations in Europe ready to be discovered with one Pass.

If we are going to inspire the world, then we need the right people around us. We are proud of our culture at Eurail. We're a diverse team (49 nationalities!) of talented and passionate colleagues who have a real curiosity for the world around them. We like thinkers and do-ers, and people that ask a lot of questions.

We strive to ensure that all of our people have the chance to innovate, influence and grow. With our international and passionate team (based in Utrecht and working from home), we believe that creative thinking and diversity help to improve our brands and ultimately create a unique and repeatable experience for our customers.

We’re on the search for…

In this role, you will support the CEO of Eurail and the Leadership Team, supporting them in focusing on key priorities, maximising their efficiency, offering a reliable experience to all colleagues through excellent planning and co-ordinating of necessary meetings, timely invites, and accurate administration.

You will achieve these goals through the following activities:

  • Provide personal assistance to the CEO and the 5 members of the Eurail Leadership Team (LT)
  • Manage the LTs agendas
  • Support the Office Manager with arranging the Supervisory Board meetings (4 per year) and Full Assembly meetings (2 per year - international event), including but not limited to liaising with hotels, hospitality providers, and arranging transport
  • Chairing and managing the agenda of the weekly Leadership Team meeting
  • Taking minutes of the LT meetings, making sure actions points are picked up by the various team members
  • Support the LT with small tasks if and when required
  • Other ad hoc, administrative tasks to support the Leadership team

Our offer

  • You have the flexibility to manage when and where you work, with our hybrid way of working. Whether you need collaborative, quiet or social time, either face-to-face or online, everything is possible, but keep in mind that is necessary to come to the office some days per week. 
  • The opportunity to make a visible contribution, working in an agile way within your team and across the company. 
  • A complimentary NS train card to travel across the Netherlands for work and leisure.
  • An annual free global travel pass for you and a companion, so you can explore Europe with your family or friends and share the same experiences as our customers.
  • An annual team trip across Europe to experience our product first-hand.
  • Support for your well-being through a generous personal allowance.
  • The autonomy to develop your own personal and professional growth plan using your individual training budget.
  • An enhanced annual leave package of 28-30 days, plus study days, volunteer days, and Good Friday.
  • Salary Scale: 59, Monthly gross salary (excluding 8% allowance): € 3312 - 4500 based on experience. 

What we’re looking for in you

We’re looking for talented people who go ‘One Stop Further’ and have the same mindset as us, being forward-thinking, results-driven, caring and embracing diversity.

In terms of your experience and strengths, we’re looking for; 

  • Strong organisational skills displayed by the ability to perform and prioritise multiple tasks with excellent attention to detail
  • Entrepreneurial, with the ability to creatively think out of the box and not afraid of taking the lead and act independently.
  • Hands-on, proactive and willing to go the extra mile in supporting senior management.
  • Flexible in your way of working, and able to change priorities as needed
  • Handle confidential information with discretion.
  • Highly proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Multi-cultural mindset is a must. Experience working within an international environment is beneficial
  • Fluency in English for both written and verbal communication is a must. Knowledge of Dutch beneficial.
  • Ideally you will have some experience in a similar role

In addition, its bonus points if you have…

  • Knowledge of the SAFe framework
  • A love of sustainable travel!
  • Already hold the correct documents to work in the Netherlands

Curious to apply?

Apply directly via our website (https://jobs.eurail.com/en/vacancies).

  • Please submit a motivational letter, with your resume in English (our business language)
  • To show off your skills, we may also ask you to complete a short assessment as part of the process

Unfortunately, we cannot accept applications via Indeed or other recruitment websites, as these sites bypass our recruitment system, which is in place to ensure compliance with GDPR and our inclusion and diversity policy.

If we feel you might be a good fit, the next step is a fairly informal interview with some of your potential new team members. For you, this is helpful to understand if Eurail is your ideal workplace, and for us, it tells us more about the value you would bring.

In the meantime…

Following your application, we will provide you with an update, even if you are unsuccessful. We appreciate the effort it takes to apply for a new role so we ensure that we respond to every candidate.

If you’re curious to know more, why not check us out on LinkedIn and get a feel for our culture, our values, and our place in the world. And we’re eager to answer any questions you might have too… just send them over to jobs@eurail.com and our People & Culture team will pick them up.

Due to GDPR, we ask that you don’t apply for vacancies via jobs@eurail.com or send us any personal information (other than your name and contact details).

Reference No:

768531230

Region:

  • Utrecht

Job type:

Fixed Term Contract

Working hours:

Full-time

Working days:

Day

Location:

Utrecht, Netherlands

Company homepage:

https://www.eurail.com/

Office address:

3511SB Utrecht