Privacy and Cookies Statement

Via the could service Easycruit, https://eurail.easycruit.com, developed by Visma, Eurail B.V. (hereinafter: “Eurail”), processes privacy-sensitive data or personal data, and uses cookies. Eurail deems careful handling of personal data very important. Personal data are therefore carefully processed and secured by us in accordance with the requirements for the processing of personal data laid down in the European privacy legislation.

In our processing activities, we comply with privacy law requirements. This means, among other things, that we:
• clearly state for what purposes we process personal data, as we do in this privacy and cookie statement;
• strive to limit the collection of personal data to those needed for legitimate purposes only;
• first request your express consent to the processing of your personal data in cases where your consent is required;
• implement appropriate security measures to protect your personal data, and demand the same of parties processing personal data on our instructions;
• respect your right to request inspection of your personal data and have them corrected or deleted.
We act as the controller in the data processing. In this privacy and cookie statement, we explain which personal data we collect and use and for what purposes. We recommend that you read this statement carefully.
This privacy and cookie statement was most recently revised on 4 May 2018.

Processing of personal data

By using our Easycruit, you leave certain data with us, including personal data. We only store and use personal data that are provided directly by you or which are clearly provided to us for processing purposes. We will not use the personal data for any other purposes, unless you have given your prior consent thereto.
When you apply for a vacancy, we will ask you to provide some personal data to us. After you have applied to a vacancy, an account is created to keep you up-to-date about our application procedure and to offer you the option to continue with a saved application. You can register the account at the final phase of our application process.
When you apply for a vacancy via our website Easycruit, we will process the following personal data:
• First name and surname;
• Gender (optional);
• Date of birth (optional);
• Nationality (optional);
• E-mail address;
• Telephone number;
• Address details (optional);
• Country;
• CV;
• Education and Experience;
• Courses and Skills;
• Cover letter
• IP-address;
• Cookie ID;
• Clicking and surfing behaviour;
• Pre-employment screening;
• Assessment reports;
• Correspondence with applicant;
• Availability, salary indication;
• Social media account: LinkedIn, XING, Facebook or Viadeo (optional).

Processing purposes

We process your personal data for the following purposes:
• to give access to our website https://eurail.easycruit.com;
• to enable you to apply to one of our vacancies;
• to enable preparation of the employment contract;
• to create an account to keep you up-to-date about our application procedure and to offer you the option to continue with a saved application;
• to analyse statistics and optimise the website;
• to make the internet offer more interesting for you by displaying advertisements that fit your interests;
• to make it possible for you to upload your social media accounts (LinkedIn, XING, Facebook, Viadeo, Dropbox, or Google Drive);
• to make it possible for you to share (one of) our webpages via the different social media channels or follow us via Facebook, YouTube, Twitter, Pinterest or Instagram.

Retention periods

The following retention periods apply to personal data provided by you (including your CV), while applying to one of our vacancies:
• if we end up hiring you, we will store your personal data for as long as you work for us and will erase your personal data (provided by you within the application procedure) two years post-employment;
• if we end up hiring you, we will store fiscally relevant data seven years post-employment. This is in accordance with Dutch fiscal law.
• if we don’t end up hiring you, we will erase your personal data within six months after the ending of your application procedure unless we have requested consent from you to store your personal data longer because of a potential suitable function that may become available on a later moment. In this last salutation, we will store your personal data for a maximum of one year after having obtained your consent.
Personal data collected for other purposes, will not be stored longer than necessary in order to achieve the purposes as named within this privacy- and cookie statement. This, unless Eurail must observe a longer statutory retention period based on a legal obligation.

Social media accounts

During your application procedure you have the option to use information from your social media profiles, such as your profile picture, name, gender, date of birth, email-address, current employment.

Confidentiality & provision to third parties

We will handle your personal data confidential. We will not provide your data to third parties for direct marketing purposes by such parties. Nor will we provide the data provided by you to third parties, if you have not given your consent, unless this is necessary for performing the agreement you have concluded with us or is required by law.

Cookies

Cookies are small information files that can be automatically stored on, or read out from the device (including a PC, tablet or smartphone) of the website visitor, while visiting a website. This is done through the web browser on the device. The information that can be transmitted by a cookie, over the use of our website, can be transferred to the own secured servers of Eurail or to the servers of a third party.
Our recruitment service Easycruit uses cookies. Cookies are placed by us, but also placed via third parties we engage for these purposes. We use cookies on our website for the following purposes:
• to enable the functionality of our website (technical and functional cookies);
• to generate overall statistics and gain insights into the use of our website by the public in order to optimise our website and services (analytics cookies);
We have no control over how the above parties use the cookies, and information and personal data collected via the cookies, themselves. For more information about these parties and how they use cookies, we recommend that you read their privacy policies (please be aware that such policies may be revised regularly).

Disabling of cookies

You can prevent the placement of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling some functionality and certain features of this website. Therefore, it is recommended not to disable cookies.

Removal of cookies

Most cookies have an expiration date. This means, that they will automatically expire after a certain period and no longer register any data concerning your visit of the website. Another option is to remove the cookies manually before the expiration data. In order to do this, consult the instruction manual of your browser.

Security

We take appropriate security measures to limit and prevent misuse of and unauthorised access to your personal data. More specifically, we take the following measures:
• logical access control based on use of passwords and Social Login authentication systems;
• automatic logging of all actions relating to personal data;
• securing network connections using Secure Socket Layer (SSL) technology;
• purpose-related access restrictions;
• monitoring granted powers.

Do-not-track requests

You can submit a do-not-track request to us via your browser. Because our website does not work optimally without these functionalities, we do not comply with such requests.

Minors

Persons under the age of 18 may use our recruitment website Easycruit only under the supervision of their parents or legal representatives.

Third-party websites

This statement does not apply to third-party websites that are linked to our website. We cannot guarantee that such third parties handle your personal data carefully and securely. We recommend that you read the privacy statements of their websites before you make use of the websites.

Changes to this privacy and cookie statement

We reserve the right to change this statement, latest version will be available on our website. We recommend that you check this statement regularly, so that you are informed of any changes.

Your rights regarding your data.

If you have provided personal data via our recruitment website, you can send us a request for insight, inspection, rectification, restriction, modification, data portability or deletion of these data. You should send your request to jobs@eurail.com.
To prevent abuse, we may ask you to provide proper proof of your identity. If you want to inspect personal data linked to a cookie, you should include a copy of the relevant cookie with your request, which you can find in your browser settings.

National supervisory authority

Of course, we also gladly help you if you have any complaints about the processing of your personal data. Based on privacy legislation, you have the right to lodge a complaint with the national supervisory authority responsible for the protection of personal data against our processing of your personal data. For the Netherlands, this is the Autoriteit Persoonsgegevens which you can contact here.

Contact details

If you have any questions about your privacy or about this privacy and cookie statement, you can send an email to jobs@eurail.com, or contact us via Facebook, YouTube, Twitter, Pinterest or Instagram. Besides this you can contact us via the following contact details:
Company: Eurail B.V.
Address: Leidseveer 10, 3511SB Utrecht, The Netherlands
Telephone: (0)30 677 98 00
KvK-number: 30206952 (Dutch Chamber of Commerce number)